🚛🗂️ Fleet Administrator – HGV & Commercial Vehicles

Location: Felixstowe

Ready to drive your logistics career forward? 🌟 Join a dynamic, tech-driven team as a Fleet Administrator in Felixstowe! If you love organisation, thrive under pressure, and have a passion for all things transport, this could be your next big move. 🚦✨

What you’ll be doing:

📅 Coordinating schedules for a mixed fleet of over 50 HGVs and commercial vehicles, ensuring all vehicles are available for daily routes and bookings

🗂️ Managing compliance: Keeping up-to-date records for MOTs, servicing, inspections, insurance, and driver documentation (licences, CPC, tacho cards)

 🛠️ Organising maintenance and repairs: Booking in regular servicing, breakdown repairs, and defect rectification with in-house workshop and external suppliers

🤝 Liaising daily with drivers, workshop, and transport managers to track vehicle availability, report issues, and minimise downtime

📝 Handling all fleet-related admin: Data entry, document scanning, updating spreadsheets and fleet management systems (e.g., TMS, Telematics)

🚚 Supporting driver onboarding: Collecting and verifying right-to-work docs, uploading training records, and scheduling inductions

📊 Monitoring fleet performance: Tracking KPIs such as utilisation, fuel efficiency, and downtime; reporting trends and flagging issues to management

✅ Ensuring full compliance with DVSA, FORS, and company standards—preparing for audits and supporting internal reviews

What We’re Looking For:

🏢 Experience in a busy transport office or fleet admin role (HGV background a big plus!)

📚 Working knowledge of UK/EU transport compliance (driver hours, Working Time Directive, vehicle inspections, etc.)

🗨️ Excellent organisational and communication skills—confident liaising with drivers, managers, and suppliers

💻 Fluent with TMS, telematics, and MS Office (Excel, Word, Outlook)

⏳ Able to juggle multiple priorities, manage deadlines, and stay calm under pressure

🔍 Detail-oriented, proactive, and solutions-focused—you spot problems before they become issues

Bonus Points For:

🚛 Understanding of HGV Class 1 operations and regulations

📦 Experience with rental, contract hire, or mixed-use fleets

🏅 Familiarity with FORS, DVSA Earned Recognition, or similar accreditation schemes

What’s On Offer:

💷 Competitive salary + benefits

🚀 Career progression in a modern, forward-thinking business

🏢 Full-time, permanent role in Felixstowe

🤗 Supportive, collaborative team environment

Ready to jump in and keep a busy fleet running smoothly? 🚀
Apply today at www.lmerecruitment.co.uk or email your CV to info@lmerecruitment.co.uk 📩
For more information, call us on 01394 570 156 ☎️

INDHP