Legal & Compliance: Your October 2026 Checklist

Keeping on top of regulatory changes is crucial for any business, especially in the shipping and logistics sector. This month, we look at several key areas where compliance is vital. Understanding these updates helps you run your operations smoothly and avoid penalties.

Right to Work Checks: Ongoing Compliance

You must ensure all your employees have the legal right to work in the UK. This includes checking new hires and conducting follow-up checks for those with time-limited visas. Don't forget that using Identity Document Validation Technology (IDVT) through an approved provider is still an option for British and Irish citizens. Make sure your team is fully trained on the latest Home Office guidance for all nationalities.

Driver Hours & WTD: Staying Compliant

The rules around driver hours and the Working Time Directive (WTD) are strictly enforced, especially for HGV drivers operating out of Felixstowe and across Suffolk. Regularly review your drivers' rotas and tachograph data. Ensure you're accounting for all driving, 'other work', and rest periods correctly. Overtime and long shifts might seem necessary sometimes, but compliance with these rules protects your drivers and your business from fines.

IR35 and Contractor Engagements

If you use contractors, especially for specialist roles like senior management or transport planning, IR35 rules remain important. You are responsible for determining a contractor's employment status for tax purposes if you are a medium or large-sized business. This can be complex. Always review your contractor agreements and working practices to ensure they accurately reflect the true employment status. Misclassifications can lead to significant back taxes and penalties.

Upcoming Pay Changes

There are several changes to minimum wage and other pay rates on the horizon. While specific rates are usually announced closer to April, it's wise to start planning now. Look at your current pay structures across all roles – from warehousing and freight forwarding to driving and admin staff. Consider how upcoming increases will affect your budget for the next financial year. This proactive approach helps you manage costs and retain staff.

What to do this month

• Review your Right to Work check procedures and train any new hiring managers.
• Audit a sample of your driver's recent tachograph records to ensure full compliance with hours regulations.
• Check your contractor agreements for any IR35 risks, especially for high-value contracts.
• Begin forecasting the impact of future pay rate increases on your payroll budget.
• Update your HR and payroll systems to prepare for any upcoming legislative changes.